How to set up a shared Collective event type
Updated March 13, 2026·2 min read
Available to all users on Standard, Professional, Teams, and Enterprise plans.View plans
Shared Collective Event Types let you co-host events with other users in your Calendly organization without needing a team page or admin assistance. Invitees can only book when all selected hosts are available.
For example, you can set up:
- A sales call with an account executive and an SDR
- A support call with a customer rep and an engineer
- An interview with a recruiter and hiring manager
Before you begin
- All hosts must be available for time slots to appear.
- The hosts must already be users in your Calendly organization.
- If you'd like to organize and host these events through a team landing page, consider creating a team Collective event.
- To include both required and rotating hosts in one meeting, you can set up an event type with multiple host pools. Available on our Teams and Enterprise plans.
Create a shared Collective event
- Go to the Scheduling page.
- Select the + Create button > Collective.
- Enter an Event name and set the Duration.
- Under the Hosts section, you are automatically added as a host.
- Select + Add co-host to add teammates as hosts in this meeting.
- To remove yourself, select the X next to your name.
- Set the Location for this event type.
- You can offer one location or let invitees choose from multiple options.
- If using video conferencing, assign one host to be the meeting organizer.
- Set the Availability settings for this event type.
- Set the date range options.
- Choose to set the schedule for each host or apply the same hours to all hosts.
- Select Create.
For details on further customizing event settings, check out this article.
What's next?
Share your link or manage your shared event to update hosts and booked meetings.
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