How to organize and manage your event types

Use the Event Types tab on the Scheduling page to organize your event types, share your scheduling links, and manage event type permissions. 

This article walks you through using the Event Types tab and manage general event type settings. If you need to update availability, location, or questions for a specific event type, open its event type editor to make those changes.

You can also access and manage event types from the Home tab in the Calendly mobile app. For an overview of where to find event types and what actions are available on mobile, see Event types on the mobile app.

How your event types are organized

In your My Calendly view (the default), event types are grouped into three sections:

• Personal event types: These are event types tied to your personal scheduling page. They may have been created by you or assigned as managed events by an admin.
• Shared: This section includes:
• Event types you're hosting that were shared with you by others.
• Event types you have permission to view or edit, even if you’re not its owner.
• Team event types: If you're part of a team and listed as a host on a team event type, you’ll see that team and only the event types you're hosting.

Filter and search your event types

Use the tools at the top of the page to quickly find what you're looking for:

• My Calendly dropdown: Switch views between your personal page, team pages, or another user’s page (if you’re an admin).
• Search bar: Look up event types by name or link.
• Filter menu: Narrow results by host, owner, or access permissions.

Reorder your event types

On a desktop browser, drag and drop your event types to reorder how they appear on both your Scheduling page and on your personal or team landing page. This helps prioritize which events your invitees see first.

Event type settings

To open the settings menu for an event type, select the three dots in the top-right corner of its card.

Quick actions on event type cards

Hover over an event type card to access these actions:

•  Book meeting: Instantly schedule a meeting on your calendar.
•  Offer time slots: Select and share specific times with invitees.
• The Add times to email option is now called Offer time slots, making it easier to send specific time options to invitees.
•  Share availability: Email your booking link directly from Calendly using your Gmail or Outlook account. Available for users on paid plans.
•  Create single-use link: Set up a one-time link that expires after it's booked.

You can also use the Copy link button on each event type card to copy the standard booking link.

Bulk edit your event types

To update multiple event types at once, check the boxes on the cards and use the bulk actions toolbar at the bottom of the page. You can:

• Delete event types: Select the trash can icon.
• Turn event types on/off: Select the toggle icon.
• Copy availability (team pages only): Select the calendar icon to apply availability from another event type in the same team.

Event types on the mobile app

In the Calendly mobile app, you’ll find your event types on the Home tab.

The Home tab shows your first five event types. Tap See all to view, search, and manage all of your event types.

When you tap an event type, you can:

• Copy the scheduling link
• Create a single-use link
• Book a meeting
• Share the event type
• Mark or remove the event type from favorites
• View the booking page

Edit the event type

• Access the event type editor to adjust the name, duration, location, and other settings
• Turn the event type on or off
• Clone (duplicate) the event type
• Delete the event type

FAQ

I can't delete an event type because I get the error "Your current subscription does not include round robin event types". How do I remove this round robin event? 

To remove the Round Robin event type, you have the following options: 

• Upgrade your subscription to a Teams or Enterprise plan that includes Round Robin event types. Once upgraded, you will have the permissions to manage and delete the Round Robin event. 
• Consider creating a new event type that fits your current subscription plan and stop using the Round Robin event type. 
• If you are running into issues and need further assistance, please reach out to Customer Support.