Multi-person scheduling options for your organization
Calendly has several ways for teams to schedule with others. This article explains each multi-person event type and when to use them. You’ll also learn how team pages and shared event types work.
Multi-person event types
For event types that involve multiple hosts, such as Round Robin and Collective, each host must be a Calendly user with their own paid seat. Invitees don’t need Calendly accounts or seats.
Round Robin
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Available on Teams and Enterprise plans
Round Robin event types rotate meetings between multiple hosts based on availability. You can distribute meetings evenly across your team or prioritize certain members first. This event type works well when you want to balance workloads or connect invitees to the next available person quickly.
Collective
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Available on Standard, Teams, and Enterprise plans
Collective event types show only the times when all selected hosts are available. Once an invitee books a time, everyone is added to the calendar invite. This event type is ideal when someone needs to meet with more than one team member at the same time.
Group
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Available on Standard, Teams, and Enterprise plans
Group event types let one host meet with multiple invitees in the same time slot. This format works well for webinars, info sessions, and workshops where several invitees attend at once.
Share event types and pages with a team
Use teams to manage events together and keep scheduling consistent. When you’re part of a team, you'll share a team landing page where invitees can view and book events.
Work with anyone by using shared event types
Shared event types make it easy to collaborate across your organization, even if you're not on the same team page. You can quickly create multi-person event types without involving an admin.
Compare shared and team event types
Here’s a side-by-side comparison of shared vs. team event types:
Feature | Shared event types | Team event types |
Best for | Quick, flexible collaboration | Structured, team-managed scheduling |
Who can create? | Anyone (unless restricted by an admin) | Owners, admins, and team managers |
Who can edit? | Hosts, owners, and admins | Owners, admins, and team managers |
Who can add/remove hosts? | Hosts, owners, and admins | Owners, admins, and team managers |
Visible on landing pages? | No | Yes (team page only) |
Custom link? | No | Yes |
Additional resources
Want to learn more about setting up event types or team scheduling? Check out these articles.
Event types
- How to set up a team Round Robin event type
- How to set up a shared Round Robin event type
- How to set up a team Collective event type
- How to set up a shared Collective event type